Delivery – Deliver Your Presentation Authentically

 

Never deliver a presentation you wouldn’t want to sit through.    – Duarte, Inc. Golden Rule

Award-winning author and presentation expert Nancy Duarte has a new book out: HBR Guide to Persuasive Presentations. This is a continuation of a series outlining of each of the book’s sections as well as zeroing in on a specific topic.

Section 6: Delivery

  • Rehearse your material well – roll with the unexpected and fully engage with the audience
  • Know the venue and schedule – control them when you can
  • Anticipate technology glitches – odds of malfunction are high
  • Manage your stage fright – exercises to calm your nerves
  • Set the right tone for your talk – you never get a second chance to make a first impression
  • Be yourself – authenticity connects you to others
  • Communicate with your body – physical expression is a powerful tool
  • Communicate with your voice – create contrast and emphasis
  • Make your stories come to life – re-experience them in the telling
  • Get the most out of your Q&A – plan, plan, and plan some more
  • Build trust with a remote audience – get past technology’s barriers
  • Keep remote listeners interested – you’re fighting for the attention of multitaskers
  • Keep your remote presentation running smoothly – use a checklist to minimize annoyances

These are all great ideas, and I honestly couldn’t pull out a favorite – they’re all that good! Suffice it to say that delivery is critical to the success of your presentation. You may have the best content and message in the world, but if you fail at delivery, what good is it?

Next: Impact

This is Part 7 of a series looking at Nancy Duarte’s new book HBR Guide to Persuasive Presentations, highly recommended for all leaders.

Part 1

Part 2

Part 3

Part 4 

Part 5

Part 6

 

Slides – Conceptualize and Simplify the Display of Information

At our studio we don’t write our stories, we draw them.    – Walt Disney

Award-winning author and presentation expert Nancy Duarte has a new book out: HBR Guide to Persuasive Presentations. This is a continuation of a series outlining of each of the book’s sections as well as zeroing in on a specific topic.

Section 5: Slides

  • Think like a designer – visuals should convey meaning
  • Create slides people can “get” in 3 seconds – do they pass the glance test
  • Chose the right type of slide – bullets aren’t the only tool
  • Storyboard one idea per slide – plan before you create
  • Avoid visual clichés – make your slides stand out
  • Arrange slide elements with care – make your visuals easier to process
  • Clarify the data – emphasize what’s important, remove the rest
  • Turn words into diagrams – use shapes to show relationships
  • Use the right number of slides – size up your situation before building your deck
  • Know when to animate – and when it’s overkill

Create Slides People Can “Get” in Three Seconds

Audiences can only process one stream of information at a time. They’ll either listen to you speak or read your slides – they won’t do both simultaneously.

Make sure they can quickly comprehend your visuals and then turn their attention back to what you’re saying.

Think of your slides as billboards on the highway: when people are driving by, they only briefly take their eyes off the main focus – the road – to process billboard information. Similarly, your audience should focus on what you’re saying, looking only briefly at your slides when you display them.

To create slides that pass the glance test:

  • Start with a clean surface – start with a blank slide
  • Limit your text – keep it short, easy to skim, and large enough to be visible from the back of the room
  • Coordinate visual elements – Use one typeface for the entire deck, use a consistent color palette, and use photos of a similar style
  • Arrange elements with care – align graphics and text blocks, and size all objects appropriately

Streamlined text and simple visual elements help your audience process the information much more quickly.

Next: Delivery

This is Part 6 of a series looking at Nancy Duarte’s new book HBR Guide to Persuasive Presentations, highly recommended for all leaders.

Part 1

Part 2

Part 3

Part 4

Part 5

 

 

Use Storytelling Principles and Structure to Engage Your Audience

Stories are the currency of human contact.  – Robert McKee

Award-winning author and presentation expert Nancy Duarte has a new book out: HBR Guide to Persuasive Presentations. Over the next few days, I will be posting an outline of each of the book’s sections as well as zeroing in on a specific topic.

Section 3: Story

  • Apply Storytelling Principles – make your presentation stick
  • Create a Solid Structure – storytelling principles provide a framework
  • Craft the Beginning – Establish the gap between what is and what could be
  • Develop the Middle – build tension between what is and what could be
  • Make the Ending Powerful – describe the new bliss
  • Add Emotional Texture – decisions are not made by facts alone
  • Use Metaphors as Your Guide – memorable themes help rally an audience
  • Create Something They’ll Always Remember – drive your big idea home

Create Something They’ll Always Remember

According to Duarte, placing a climactic S.T.A.R. moment in your presentation will drive your big idea home. That moment is what the audience will tweet or chat about after your talk. Use it to make people uncomfortable with what is or to draw them toward what could be.

Here are four ways to create a S.T.A.R. moment that captivates your audience and generates buzz:

  • Shocking statistics – if statistics are shocking, don’t glide over them, amplify them
  • Evocative visuals – audiences connect with emotionally potent visuals
  • Memorable dramatization – bring your message to life by dramatizing it
  • Emotive anecdote – use gripping personal stories

The presentations that are repeated have memorable moments in them. These moments don’t happen on their own; they are rehearsed and planned to have just the right amount of analytical and emotional appeal to engage both the hearts and minds of an audience.

Captivate your audience by planning a moment in your presentation that gives them something they’ll always remember.

Next: Media

 

This is Part 4 of a series looking at Nancy Duarte’s new book HBR Guide to Persuasive Presentations, highly recommended for all leaders.

Part 1

Part 2

Part 3

Develop Persuasive Content in Your Message

Are ideas born interesting or made interesting? Chip and Dan Heath, authors of Switch: How To Change Things When Change is Hard

Award-winning author and presentation expert Nancy Duarte has a new book out: HBR Guide to Persuasive Presentations. Over the next few days, I will be posting an outline of each of the book’s sections as well as zeroing in on a specific topic.

Section 2: Message

  • Define Your Big Idea – clearly state your point of view
  • Generate Content to Support the Big Idea – when you’re brainstorming, more is more
  • Anticipate Resistance – think through opposing perspectives
  • Amplify Your Message Through Contrasts – create and resolve tension
  • Build an Effective Call to Action – get things done
  • Choose Your Best Ideas – sort and filter
  • Organize Your Thoughts – outline your presentation by writing clear, active slide titles that hang together
  • Balance Analytical and Emotional Appeal – stay credible while you reel people in
  • Lose the Jargon – is your language clear enough to pass the “grandmother test”

Build an Effective Call to Action

Presentations should move people to act – but only if you explicitly state what actions you want them to take, and when.

Are you asking them to be doers, suppliers, influencers, or innovators?

Doers instigate activities. They are the worker bees. Once they know what needs to be done, they’ll take on the tasks. They also recruit and motivate others to complete important activities.

Suppliers get resources. They are the people with resources – financial, human, or material. They have the means to get what you need to move forward.

Influencers change perceptions. They can sway individuals or groups, large or small, mobilizing them to adopt and evangelize your idea.

Innovators generate ideas. They think outside the box for new ways to add value to and spread your idea. They create strategies, perspectives, and products.

(Duarte, p 39)

Whether your audience is corporate, political, scientific, academic, or religious, the people you’re addressing should fall into one of these categories.

Be explicit in your request – and about how it will benefit your audience.

Next: Story

This is Part 3 of a series looking at Nancy Duarte’s new book HBR Guide to Persuasive Presentations, highly recommended for all leaders.

Part 1

Part 2

Know Your Audience and Build Empathy

Designing a presentation without an audience in mind is like writing a love letter and addressing it “to whom it may concern.”  Ken Haemer, Presentation Research Manager, AT&T

Award-winning author and presentation expert Nancy Duarte has a new book out: HBR Guide to Persuasive Presentations. Over the next few days, I will be posting an outline of the book’s 7 sections as well as zeroing in on a specific topic each day.

Section 1: Audience

  • Understand the Audience’s Power – your idea’s fate is in their hands
  • Segment the Audience – Focus on who matters most
  • Present Clearly and Concisely to Senior Executives – help them make big decisions on a tight schedule
  • Get to Know Your Audience – it’s easier to convince someone you know
  • Define How You’ll Change the Audience – what do you want people to believe? How do you want them to behave?
  • Find Common Ground – resonate through empathy

Get to Know Your Audience

Knowing people – really knowing them – makes it easier to influence them.

You are trying to influence them, right? If you’re not, forget the speech and just send a memo.

But if you’re really trying to influence them, you’ve got to connect with them. To connect with them, you’ve got to know something about them.

  • What are they like?
  • Why are they here?
  • What keeps them up at night?
  • What gets them up in the morning?
  • How can you solve their problems?
  • What do you want them to do?
  • How might they resist?
  • How can you best reach them?

When you know you are doing a presentation – whether a weekly sermon, new initiative, or a committee report, do your people homework before you begin preparing your words. Only when you know WHO can you began to think about the WHAT.

People don’t fall asleep during conversations, but they often do during presentations – and that’s because many presentations don’t feel conversational.

When you really know your audience, you are engaging them in a conversation even if it seems one-sided. Knowing your audience well helps you feel warmly toward the people in the room, speak sincerely to them and help them want to listen to you.

Next: Message

This is Part 2 of a series looking at Nancy Duarte’s new book HBR Guide to Persuasive Presentations

Part 1

 

 

 

 

Engage Your Audience, Sell Your Ideas, and Inspire People to Act

If I am to speak for ten minutes, I need a week for preparation; if fifteen minutes, three days; if half an hour, two days; if an hour, I am ready now. – Woodrow T. Wilson

There are typically very few – if any – leadership positions in which the leader is a lone ranger with no teams to work with or report to, no organizational support, and no larger group to speak to on occasions.

On the other end of the spectrum, there are few leadership positions where the leader is constantly working with teams of all sizes, being supported by a few – or a few dozen – individuals, and is regularly speaking to a larger group.

One of those positions is a pastor.

When a pastor steps to the pulpit – in a 100 member church or a 10,000 member church, and everywhere in between – it would be easy to feel as if he were in a position of power. After all, he is up in front of the crowd, maybe even elevated on a stage, and people have come to hear him speak. The speaker is the star of the show, right?

Wrong. The audience is.

I would pause just to say that God is our ultimate audience, and everything we do as a believer is first to an audience of One. That, to me, is a given.

The speaker is not the star of the presentation – the audience is, because they will determine whether your idea spreads or dies, simply by embracing or rejecting it. You need them more than they need you. They have the control, and the speaker needs to be humble in his approach to speaking to them.

How, then, do you become an excellent presenter?

Nancy Duarte is CEO of Duarte, Inc. She teaches workshops on the art of presenting and is the author of two award-winning books: Slide:ology and Resonate. Wait a minute – better make that three!

Harvard Business Review has just published Duarte’s newest book, HBR Guide to Persuasive Presentations, and once again she has delivered a valuable tool for speakers everywhere – but especially pastors who stand up every week and deliver a presentation – a sermon – to their congregations.

Duarte’s Guide is broken into 7 sections as follows:

We live and work in a first-draft culture. Type a text or email – send. Write a blog entry – post. Throw some images together – speak.

According to Duarte, though, it’s in crafting and recrafting, in iteration and rehearsal that excellence emerges.

But, you say, I have so many other things to do and I can’t worry about becoming an excellent communicator. Guess what? Becoming an excellent communicator will help you get those things done.

Ready to start?

Next: Audience: Know your audience and build empathy

Want to read more by Nancy Duarte? Click here to read her “10 Steps in Preparing a Powerful Presentation” and also download a free summary of her book Resonate.

One Button: The Official Symbol of Simplicity

…a single iconic image can be the most powerful form of communication.

– Ken Segall, Insanely Simple

Ken Segall was the creative director at several ad agencies, working for big-name tech companies like IBM, Intel, and Dell. However, it was his work with Apple over a period of years that gives him a unique perspective of the stark contrast of Apple’s ways that made Segall appreciate the power of Simplicity.

The obsession with Simplicity is what separates Apple from other technology companies. Led by Steve Jobs’ uncompromising ways, you can see Simplicity in everything Apple does: the way it’s structured, the way it innovates, and the way it speaks to its customers.

Like this:

Or even this:

Apple branded itself using iconic images and two words that perfectly described the spirit of the company. Every Apple produce sold contributed to the brand image; every product became a manifestation of the brand.

There’s one more example:

One is the simplest number ever invented. It’s so simple, a child can understand it. The further you get away from one, the more complicated things get.

That’s why Steve Jobs insisted on iPhone having only one button, rejecting many models before arriving at the final version. You don’t even have to use an iPhone to get that it’s simple. In fact, one could say that the single button has become an icon of Apple’s devotion to Simplicity.

Simplicity requires little effort.

If Apple had it’s way, all of its products would feature a single button. Now that the iPhone has Siri, the voice-controlled assistant, you might want to prepare yourself for Apple products with zero buttons.

After all, zero is the only number that’s simpler than one.

I’ve really enjoyed reading Insanely Simple and its true insider’s perspective on Apple’s obsession with Simplicity. Ken Segall has really brought the concepts of Simplicity home.

As a leader, are you practicing Simplicity?

12 Best Books of 2012

Making a “Best of” list is always hard – it’s a very subjective process, driven by my personal tastes, professional needs, and plain curiosity.

I’ve always been a voracious reader – a cherished habit passed down to me by my late father. In the past year, though, I’ve been able to ramp it up considerably because of my role as Vision Room Curator.

It’s not only a pleasure to read, it’s part of my job description – how cool is that?

Even so, it’s also hard to narrow it a “Best of” list down: in 2012, my reading included:

  • 127 books checked out from my local library
  • 68 print books purchased
  • 31 books received for review
  • 75 digital books on my Kindle

I also perused dozens of bookstores on my travels, writing down 63 titles for future review and/or acquisition. There are also a lot of late releases just coming out that I don’t have time to take a look at – yet. Be that as it may, here is my list of my 12 favorite books published in 2012.

Outside In

  Outside In

Guest Experiences for ChurchWorld is my passion, and this book by Harley Manning and Kerry Bodine will provide churches a “go-to” manual for years to come

 

Deep and Wide

Deep and Wide

Andy Stanley and Northpoint Ministries have a solid model that all churches would do well to study – not to duplicate, but to understand how to impact your community for Christ.

 

Center Church

Center Church

Tim Keller delivers a textbook for doing church; possibly the most important church theology/leadership/practical book in a decade

 

The Advantage

   The Advantage

Patrick Lencioni captures the concept of clarity (he uses the phrase “organizational health”) like no business thinker today

 

The Icarus Deception

   The Icarus Deception

Seth Godin’s most recent book is probably the most challenging personal one I’ve read – and that’s saying a lot!

 

The Lego Principle

   The LEGO Principle

Joey Bonifacio writes in a simple, profound way about the importance of “connecting” in relationships that lead to discipleship

 

Missional Moves

   Missional Moves

Rob Wegner and Jack Magruder in a quiet, unassuming way, illustrate how Granger Community Church is transforming into a community of believers reaching their community – and the world.

 

Lead with a Story

Lead with a Story

Paul Smith delivers a powerful tool to enhance the leader’s skill in storytelling.

 

Design Like Apple

Design Like Apple

John Edson delivers a stunningly designed book that challenges the reader to understand and utilize Apple’s principles of design

 

 

Better Together

   Better Together

Church mergers (and closings) are going to be a huge event in the next decade; Jim Tomberlin and Warren Bird give an excellent resource on how to survive and thrive throughout the process.

 

Quiet

   Quiet

Susan Cain writes the book I’ve been waiting for over 30 years – because I am an introvert leader.

 

 

Midnight Lunch

   Midnight Lunch

Sarah Miller Caldicott delivers a powerful primer for collaborative teamwork.

 

 

HBR Guide to Persuasive Presentations

   HBR Guide to Persuasive Presentations

Nancy Duarte is not just a great writer – she knows how to deliver a great presentation from the first idea to the final applause.

 

 

Okay, it’s not 12 – but it is a baker’s dozen!

Let’s see – there’s still over 2 weeks left in 2012 – plenty of time to find a good book – what do you recommend?

When You Find a Leader, You Find a Reader

Dr. Al Mohler is one of the most brilliant men I have ever met. He was a PhD student at the Southern Baptist Theological Seminary while I was pursing my Master’s degree there in the early 1980’s. Within a decade, he had returned to Southern as President, celebrating his 20th anniversary next year.

Dr. Mohler released a book this year entitled The Conviction to Lead. It contains 25 principles for leadership that matters. One of those principles is that “Leaders are Readers.”

The following is a compilation of the powerful truths of that statement, as taken from his book. I thought they were an appropriate inclusion in Reading Week 2012.

When you find a leader, you have found a reader. The reason for this is simple—there is no substitute for effective reading when it comes to developing and maintaining the intelligence necessary to lead. In all likelihood, your desk has a stack of books, magazines, and journals waiting to be read, and your briefcase is filled with reading materials. Leadership requires a constant flow of intelligence, ideas, and information. There is no way to gain the basics of leadership without reading.

Leading by conviction demands an even deeper commitment to reading and the mental disciplines that effective reading establishes. Why? Because convictions require continual mental activity. The leader is constantly analyzing, considering, defining, and confirming the convictions that will rule his leadership.

Leaders know that reading is essential, as it is the most important means of developing and deepening understanding. That is why leaders learn to set aside a significant amount of time for reading. We simply cannot lead without a constant flow of intellectual activity in our minds, and there is no substitute for reading when it comes to producing this flow.

The careful reader is not reading merely to receive data. The leader learns to invest deeply in reading as a discipline for critical thinking.

How to Read 

You are already a reader, but how can you hone that skill to your greatest benefit? Reading is like any other skill—most people are satisfied to operate at a low-level. For some, the skill of reading seems to come naturally, while others have to work hard to develop it. The key is to keep improving over a lifetime.

Your first concern is to read for understanding. If you don’t, reading will add little to your life and leadership abilities. Before you start to read a book, ask certain questions about it:

  • What kind of book is it?
  • How dense is the content?
  • What do you need to know about the author?
  • What is the purpose and subject matter of the book?
  • How did it end up on your reading list?

Develop your own rules and habits for reading. I like to start with the book’s cover and table of contents. The cover of a book used to be mostly for its protection, but now it contains a significant amount of information, ranging from a short biography of the author to the identification of the publisher. The table of contents, if well constructed, is like a map of the book. Reading is much more effective if the reader knows where the book is headed.

You should read a book or article only for what it is worth. If you find that the book is not contributing to your life and leadership, set it aside. The world is filled with books and other reading material. Is the book making you think? Do you find that it is sparking new thoughts and reflections as you read? If so, read on. If not, set it down and move on.

Learn to read critically. Reading is not merely an exchange of information and ideas. It is a conversation between the author and the reader. Argue with the book and its author when necessary, and agree and elaborate when appropriate.

Treat the book as a notepad with printed words. In other words, write in your books. Make the book your own by marking points of agreement and disagreement, highlighting particularly important sections of text, and underlining and diagraming where helpful. The activity of marking your books adds tremendously to the value of your reading and to your retention of its contents and your thinking.

Reading critically also means evaluating the author’s credibility and clarity of thought. Does the author have the credentials and authority to make these arguments or to present this information? Do the arguments meet the tests of truthfulness, honesty, and relevance? Are claims backed up with credible evidence and argumentation? These are all crucial questions any reader should ask of a book. A couple more include: What is the author’s purpose in writing this book? What do I hope to get out of the experience of reading this book?

Keep reading and developing the skill of reading over your lifetime.

What to Read

Think of reading like you think of eating. In other words, pay attention to your diet.

For the Christian, the highest reading priority is the Word of God. Our spiritual maturity will never exceed our knowledge of the Bible, which is an especially urgent principle for Christian leaders.

In terms of other reading, Christian leaders should read serious Christian books—books that contain spiritual health and deep thought. The leader’s reading diet should include books covering a range of subjects, though most of us will invest first in those books that are most relevant to our work and mission.

Expanding from there, the leader should learn to consult book reviews and notices in major newspapers, magazines, and online sources. Of course, friends recommend many of the books that will mean most to us. When leaders gather, books are usually part of the conversation.

Should leaders read fiction? This is where many leaders admit uncertainty, but the answer is surely yes. Leaders need to read fiction for enjoyment, for learning, and for context. Fiction is important because it allows the reader to enter into the times, life, and mind of someone else.

Novels and short stories are powerful units of narrative, telling a story with compelling force. While enjoying the story, leaders are also learning how to improve their own narrative presentation and communicative ability.

Leaders are ravenous consumers of historical biographies. Their natural instinct is to learn about leaders of the past in order to embrace their strengths and avoid their weaknesses. But the wise leader will range across the waterfront of disciplines, from history and economics to current events and politics. Add to this the expanding number of business and management titles published each year. No leader can read all of these, of course, but the best of the lot should be on the leader’s reading list.

What about newspapers, magazines, and newsletters? The capable leader knows that these are important as well. Even as printed newspapers suffer from circulation losses, they remain extremely influential and informative.

If newspapers represent the first level of report and analysis, then magazines, journals, and newsletters represent the second. The newsweeklies and major intellectual magazines are extremely influential in terms of popular culture.

In addition to keeping up with the news, leaders will also learn communication and writing skills from the best magazines and journals. The writing in these periodicals tends to be fresh and lively, intended to draw and keep the reader’s attention. That is the wise leader’s concern as well.

When to Read

There will never be enough time to read all that you want to read, or even all that you think you ought to read. Just keep reading. Set aside segments of time devoted to reading and grab every spare minute you can find. Keep reading materials with you at all times, or at least close at hand. Keep a stack of books ready for reading, and take a couple with you as you travel.

When possible, read when you can retain and think most productively. I have found it helpful to plan reading projects. Each year, I plan two or three of these, intending to pursue understanding on a specific issue or area of knowledge. Develop a short list of books in an area, and work your way through them. You will be amazed at how much you can cover in a year.

I also advise dividing your reading plan into three categories. First, books you must read. Second, books you should read. Third, books you want to read. Given a bit of honest thinking, you will have a good idea of how this breaks down for you. Once you have this structure in mind, you can plan the stewardship of your reading time accordingly.

Read With Discernment

Christian leaders learn to read with discernment drawn from our deepest convictions. Constant worldview analysis comes like a reflex as the leader develops the capacity and skill of spiritual discernment. Test everything you read by viewing it through the lens of biblical truth and your convictions. Know that your most faithful and productive thinking will often come as you are reading from an author with whom you disagree, even as you apply critical thinking and discernment. Those who would lead with conviction must read with conviction.

 

Next: My Favorite Books of 2012

Collaborative Innovation – Maybe Edison’s Best “Invention”

How do you define collaboration?

What made Thomas Edison so successful in creating collaborative innovation teams in his era? Sarah Miller Caldicott brings Edison’s collaboration approach to the 21st century in her new book Midnight Lunch.  Read step-by-step how Edison used collaboration to propel his teams to share their ideas in a uniquely collegial atmosphere, creating a competitive edge which became a hallmark of his laboratories.

Here’s a quick overview of the four-step process.

Step 1: Capacity

Build diverse teams of two to eight people.
What worked for Edison: To create the lightbulb, Edison’s team had to include chemists, mathematicians, and glassblowers.
Modern counterpart: Facebook’s small, collaborative coding teams.

Step 2: Context

After a mistake, step back and learn from it.
What worked for Edison: At age 22, he had his first flop–the electronic vote recorder, which legislators failed to adopt. From there, he changed his focus to the consumer.
Modern counterpart: At Microsoft, Bill Gates took intensive reading vacations each year.

Step 3: Coherence

When team members disagree, step in and make a decision.
What worked for Edison: Groundbreaking work in electricity isn’t easy to come by. Fights and frustration followed; overarching vision kept creation on track.
Modern counterpart: Whirlpool has “collaboration teams” to spark dialogue between departments.

Step 4: Complexity

When the market shifts, change your direction–or face the consequences.
What worked for Edison: It was the era of electricity. Inventors ignored that at their peril.
Modern counterpart: The implosion of Kodak, which failed to adapt to market changes.

What could your team learn from a “midnight lunch?”

Look at a Fast Company article here.

Get the book here.

Read more from Sara here.

Next: Part 1 of a 5-part series on Thomas Edison’s Five Competencies of Innovation. For an overview of the Five Competencies, go here.