Media – Identify the Best Modes for Presenting Your Message

People who know what they’re talking about don’t need PowerPoint   – Steve Jobs

Award-winning author and presentation expert Nancy Duarte has a new book out: HBR Guide to Persuasive Presentations. Over the next few days, I will be posting an outline of each of the book’s sections as well as zeroing in on a specific topic.

Section 4: Media

  • Chose the right vehicle for your messageslide decks aren’t always the answer
  • Make the most of slide software – it’s not just for slides
  • Determine the right length for your presentation – keep your audience engaged by budgeting your time
  • Persuade beyond the stage – communicate before, during, and after your presentation
  • Share the stage – mixing in experts and media holds interest

Determining the Right Length for Your Presentation

What do all great presentations have in common?

They’re short.

It’s no secret that people value their time. People in your audience won’t scold you for ending early, but they will for ending late. Out of consideration for them and the day’s agenda, stick to the assigned time slot and treat it as sacred.

Doing that, however, is not so easy. It will cost you time to save the audience time. It’s relatively easy to ramble on for an hour or so; it’s really difficult to craft a tight, succinct 20-minute presentation.

Here are five ways to tighten your talk and keep your audience engaged:

  1. Plan content for 60% of your time slot – that will leave time for Q&A or some other form of discussion
  2. Trim your slide deck – put all the trimmed slides at the end of your presentation where they are available is needed on the fly
  3. Practice with a clock counting up – if you go over, you need to know how much you’re over
  4. Practice with a timer counting down – having set time marks at different places in your presentation gives you a running gauge throughout your talk
  5. Have two natural ending points – if you’re running long, you can drop the second ending and still get your message across

Next: Slides

This is Part 5 of a series looking at Nancy Duarte’s new book HBR Guide to Persuasive Presentations, highly recommended for all leaders.

Designing Elevation Church’s Volunteer Culture with the Excellence of Nordstrom’s – Team Members

Reaction and comments from yesterday’s post and the correlation to the Ritz Carlton brings to mind another iconic retail establishment known for its customer service: Nordstrom’s.

Last fall, I was privileged to speak at the Worship Facility Conference and Expo on the topic of “Servant Leadership.” I had been doing research on Nordstrom’s customer service principles for several months, and found that they were easy to translate into the volunteer culture of churches. As a Guest Services Coordinator at Elevation Church’s Uptown Campus, it was easy for me to make some applications.

Taking the same 3-tier approach at Nordstrom’s, here’s a quick outline summary of the first tier and the second tier. Here’s a brief outline of Tier Three.

Part Three: What eTeams Can Do to Create a Culture of Servants

Create the Relationship: How Frontline Team Members Create Return Guests

  1. Listen to the Guest
  2. Understand the Guest’s needs
  3. Be honest and sincere
  4. Know the Elevation WE from top to bottom
  5. Understand the foundation of the “One Day” principle
  6. Take responsibility

The Experience Never Ends: There are 168 Hours in Your Week

  1. Be a team player
  2. GS excellence comes from practice, experience, observation, and personal commitment
  3. Positive thinking comes from following simple steps that produce a WOW! environment for our Guests
  4. Listen to the Guest

Play to Win: Encourage Teamwork at Every Level of Your Organization

  1. Find ways to balance individual achievement and teamwork
  2. Honor team achievements
  3. Demonstrate the importance of the whole team
  4. Encourage the team to take ownership of GS issues
  5. Encourage the team to cite the teamwork examples of others
  6. Publicize “heroic” stories of teamwork throughout the organization

Team members must buy into the culture and understand their role in maintaining and supporting the culture through their actions.

Team members are the ones who come closest into contact with your Guests, and therefore are crucial to your organization’s ability to serve them well. Team members must be empowered to establish relationships with Guests and find ways to take care of them. They must listen, understand the Guest’s needs, and follow-through with whatever needs to be done.

The front line is where the action’s at!

Designing Elevation Church’s Volunteer Culture with the Excellence of Nordstrom’s – Team Leaders

Reaction and comments from yesterday’s post and the correlation to the Ritz Carlton brings to mind another iconic retail establishment known for its customer service: Nordstrom’s.

Last fall, I was privileged to speak at the Worship Facility Conference and Expo on the topic of “Servant Leadership.” I had been doing research on Nordstrom’s customer service principles, and found that they were easy to translate into the volunteer culture at my church, Elevation Church in Charlotte NC.

Taking the same 3-tier approach at Nordstrom’s, you can read a quick summary of the first tier here. Here’s a quick summary of the second tier:

Part Two: What eLeaders Can Do to Create a Culture of Servants

#1 Strategy: Recruit the Smile

  1. It’s not the role for everyone
  2. 4 reasons volunteers choose your eTeam
  3. Recruit the smile, train the skill
  4. Invest in your team

That’s My Job: Empower Teams to Act Like Entrepreneurs

  1. Trust your team
  2. Give them freedom to make decisions on the spot
  3. Push decision-making responsibility and authority down to the lowest level possible
  4. Encourage your team every step of the way
  5. Use mistakes as tools for learning

Dump the Rules: Tear Down the Barriers to Exceptional Volunteer Service

  1. Trust your team’s judgment
  2. Simplify the process
  3. Do what’s right
  4. Promote one rule: The Golden Rule

This is How We Do It: Manage, Mentor, and Maintain Great Teams

  1. Find ways to motivate your team
  2. Treat the team with dignity and respect
  3. Encourage new team members to find mentors
  4. Promote a culture where team members mentor unselfishly
  5. Provide coaching tools
  6. Promote a culture of loyalty and ownership

Recognition, Competition, & Praise: Create a Sustainable, Emotional Bond with Your Team

  1. Always find ways to praise team members for great acts of GS
  2. Recognize and reward
  3. Provide team members with information on how they are doing
  4. Send notes, emails, phone calls to team members regularly

Staff and coordinators may create the atmosphere and culture, but it is up to the people on the front lines to put it into practice. Team Leaders at Elevation have experienced the front lines – that’s where they came from! Because of this, they know what to look for in a new volunteer, how to empower people, mentor them, train them, and praise them for a job well done.

Next: Team Members

Designing Elevation’s Volunteer Culture with the Excellence of Nordstrom’s – Coordinators

Reaction and comments from yesterday’s post and the correlation to the Ritz Carlton brings to mind another iconic retail establishment known for its customer service: Nordstrom’s.

Last fall, I was privileged to speak at the Worship Facility Conference and Expo on the topic of “Servant Leadership.” I had been doing research on Nordstrom’s customer service principles for several months, and found that they were easy to translate into the volunteer culture of churches. As a Guest Services Coordinator at Elevation Church’s Uptown Campus, it was easy for me to make some applications.

Taking the same 3-tier approach at Nordstrom’s, here’s a quick outline summary of the first tier:

What eCoordinators Can Do to Create a Culture of Servants

The Elevation Story

  1. An appreciation of what Elevation is all about cannot be fully grasped without an understanding of our culture
  2. Know the history (past); live out the history (present); know where you’re going (future)
  3. Vision

Spreading the Servant’s Culture: Publicly Celebrate Your Heroes; Promote from Within the Team

  1. Storytelling and folklore of individual and team success
  2. Stories of heroics are regularly shared – a standard to aspire to and even surpass
  3. eCoordinators with a deep understanding of the Elevation culture and who really value it

Line Up and Cheer for Your Team: Create an Inviting Place to Serve

  1. If leaders and team members are excited about the experience of serving at Elevation, they will exceed your expectations
  2. Create something extra every week

How Can I Help You? Provide Lots of Choices

  1. Make sure you have all the choices you need in order to give potential leaders and team members options to serve
  2. Emulating the Nordstrom way
    1. Cross-Training all area teams
    2. Identify leader and team needs before they are expressed

While all team members need to have an appreciation and awareness of the organization’s history and culture, the eCoordinators are critical. They create, maintain, and support the servant culture.

Next: eLeaders

The Lineup at Elevation Uptown

It’s one thing to have a Credo, Three Steps of Service, and 12 Service Values like the Ritz-Carlton (see the post here for more details). Many businesses go through the exercise of defining key values or composing mission statements. They might even display them in their literature, or in imposing art displays on the corporate walls.

How many organizational leaders understand the importance of regular and repetitive presentation of the core aspects of their business – not only to management, but to their front-line staff?

Enter the “lineup” at Ritz-Carlton.

To truly appreciate the Ritz-Carlton leadership approach to repeated dissemination of the “Gold Standard” mentioned here, you would have to drop in on a section of the housekeeping staff as they prepare for their days work – or at the corporate headquarters – or in the kitchen of the fine restaurants that serve the hotel chain – or anywhere, and everywhere, throughout the entire organization.

You would observe that a meeting is taking place at the beginning of each shift. Not just any meeting, though: the leader in each group starts by sharing the Credo and talking about the importance of creating a unique guest experience. Another team member might share a guest story from a Ritz-Carlton hotel in another country. Another team member shares how what they do in their department helps create memorable guest experiences. Then a few quick announcements, special recognitions are given, and the meeting is closed with a motivational quote by another team member.

All in about 20 minutes.

Every day.

On every shift.

In every Ritz-Carlton hotel and office around the world.

The magic of the lineup involves the following:

  • Repetition of values – the core belief that values need to be discussed daily, and that values can’t be discussed enough
  • Common language – shared phrases across all tasks binds the team together
  • Visual symbols – The Credo is printed on a card that all team members carry at all times
  • Oral traditions – Personal, direct, and face-to-face communication makes a huge impact in a world increasingly dominated by e-mail, text, and voice messages
  • Positive storytelling – stories communicate life in a powerful and memorable way
  • Modeling by leaders – the active, daily presence of the leaders communicates the importance of the time together

What would “lineup” for each of your teams do to preserve the core values, communicate the importance of everyone on the team, and provide momentum for the day’s activities?

At Elevation Uptown, here’s what our ‘lineup’ looks like on Sunday mornings at 7:45 AM:

 Elevation Uptown 012013
Or how about this word for the process? Alignment.

That’s how we roll Uptown!

Use Storytelling Principles and Structure to Engage Your Audience

Stories are the currency of human contact.  – Robert McKee

Award-winning author and presentation expert Nancy Duarte has a new book out: HBR Guide to Persuasive Presentations. Over the next few days, I will be posting an outline of each of the book’s sections as well as zeroing in on a specific topic.

Section 3: Story

  • Apply Storytelling Principles – make your presentation stick
  • Create a Solid Structure – storytelling principles provide a framework
  • Craft the Beginning – Establish the gap between what is and what could be
  • Develop the Middle – build tension between what is and what could be
  • Make the Ending Powerful – describe the new bliss
  • Add Emotional Texture – decisions are not made by facts alone
  • Use Metaphors as Your Guide – memorable themes help rally an audience
  • Create Something They’ll Always Remember – drive your big idea home

Create Something They’ll Always Remember

According to Duarte, placing a climactic S.T.A.R. moment in your presentation will drive your big idea home. That moment is what the audience will tweet or chat about after your talk. Use it to make people uncomfortable with what is or to draw them toward what could be.

Here are four ways to create a S.T.A.R. moment that captivates your audience and generates buzz:

  • Shocking statistics – if statistics are shocking, don’t glide over them, amplify them
  • Evocative visuals – audiences connect with emotionally potent visuals
  • Memorable dramatization – bring your message to life by dramatizing it
  • Emotive anecdote – use gripping personal stories

The presentations that are repeated have memorable moments in them. These moments don’t happen on their own; they are rehearsed and planned to have just the right amount of analytical and emotional appeal to engage both the hearts and minds of an audience.

Captivate your audience by planning a moment in your presentation that gives them something they’ll always remember.

Next: Media

 

This is Part 4 of a series looking at Nancy Duarte’s new book HBR Guide to Persuasive Presentations, highly recommended for all leaders.

Part 1

Part 2

Part 3

Develop Persuasive Content in Your Message

Are ideas born interesting or made interesting? Chip and Dan Heath, authors of Switch: How To Change Things When Change is Hard

Award-winning author and presentation expert Nancy Duarte has a new book out: HBR Guide to Persuasive Presentations. Over the next few days, I will be posting an outline of each of the book’s sections as well as zeroing in on a specific topic.

Section 2: Message

  • Define Your Big Idea – clearly state your point of view
  • Generate Content to Support the Big Idea – when you’re brainstorming, more is more
  • Anticipate Resistance – think through opposing perspectives
  • Amplify Your Message Through Contrasts – create and resolve tension
  • Build an Effective Call to Action – get things done
  • Choose Your Best Ideas – sort and filter
  • Organize Your Thoughts – outline your presentation by writing clear, active slide titles that hang together
  • Balance Analytical and Emotional Appeal – stay credible while you reel people in
  • Lose the Jargon – is your language clear enough to pass the “grandmother test”

Build an Effective Call to Action

Presentations should move people to act – but only if you explicitly state what actions you want them to take, and when.

Are you asking them to be doers, suppliers, influencers, or innovators?

Doers instigate activities. They are the worker bees. Once they know what needs to be done, they’ll take on the tasks. They also recruit and motivate others to complete important activities.

Suppliers get resources. They are the people with resources – financial, human, or material. They have the means to get what you need to move forward.

Influencers change perceptions. They can sway individuals or groups, large or small, mobilizing them to adopt and evangelize your idea.

Innovators generate ideas. They think outside the box for new ways to add value to and spread your idea. They create strategies, perspectives, and products.

(Duarte, p 39)

Whether your audience is corporate, political, scientific, academic, or religious, the people you’re addressing should fall into one of these categories.

Be explicit in your request – and about how it will benefit your audience.

Next: Story

This is Part 3 of a series looking at Nancy Duarte’s new book HBR Guide to Persuasive Presentations, highly recommended for all leaders.

Part 1

Part 2

Know Your Audience and Build Empathy

Designing a presentation without an audience in mind is like writing a love letter and addressing it “to whom it may concern.”  Ken Haemer, Presentation Research Manager, AT&T

Award-winning author and presentation expert Nancy Duarte has a new book out: HBR Guide to Persuasive Presentations. Over the next few days, I will be posting an outline of the book’s 7 sections as well as zeroing in on a specific topic each day.

Section 1: Audience

  • Understand the Audience’s Power – your idea’s fate is in their hands
  • Segment the Audience – Focus on who matters most
  • Present Clearly and Concisely to Senior Executives – help them make big decisions on a tight schedule
  • Get to Know Your Audience – it’s easier to convince someone you know
  • Define How You’ll Change the Audience – what do you want people to believe? How do you want them to behave?
  • Find Common Ground – resonate through empathy

Get to Know Your Audience

Knowing people – really knowing them – makes it easier to influence them.

You are trying to influence them, right? If you’re not, forget the speech and just send a memo.

But if you’re really trying to influence them, you’ve got to connect with them. To connect with them, you’ve got to know something about them.

  • What are they like?
  • Why are they here?
  • What keeps them up at night?
  • What gets them up in the morning?
  • How can you solve their problems?
  • What do you want them to do?
  • How might they resist?
  • How can you best reach them?

When you know you are doing a presentation – whether a weekly sermon, new initiative, or a committee report, do your people homework before you begin preparing your words. Only when you know WHO can you began to think about the WHAT.

People don’t fall asleep during conversations, but they often do during presentations – and that’s because many presentations don’t feel conversational.

When you really know your audience, you are engaging them in a conversation even if it seems one-sided. Knowing your audience well helps you feel warmly toward the people in the room, speak sincerely to them and help them want to listen to you.

Next: Message

This is Part 2 of a series looking at Nancy Duarte’s new book HBR Guide to Persuasive Presentations

Part 1

 

 

 

 

Engage Your Audience, Sell Your Ideas, and Inspire People to Act

If I am to speak for ten minutes, I need a week for preparation; if fifteen minutes, three days; if half an hour, two days; if an hour, I am ready now. – Woodrow T. Wilson

There are typically very few – if any – leadership positions in which the leader is a lone ranger with no teams to work with or report to, no organizational support, and no larger group to speak to on occasions.

On the other end of the spectrum, there are few leadership positions where the leader is constantly working with teams of all sizes, being supported by a few – or a few dozen – individuals, and is regularly speaking to a larger group.

One of those positions is a pastor.

When a pastor steps to the pulpit – in a 100 member church or a 10,000 member church, and everywhere in between – it would be easy to feel as if he were in a position of power. After all, he is up in front of the crowd, maybe even elevated on a stage, and people have come to hear him speak. The speaker is the star of the show, right?

Wrong. The audience is.

I would pause just to say that God is our ultimate audience, and everything we do as a believer is first to an audience of One. That, to me, is a given.

The speaker is not the star of the presentation – the audience is, because they will determine whether your idea spreads or dies, simply by embracing or rejecting it. You need them more than they need you. They have the control, and the speaker needs to be humble in his approach to speaking to them.

How, then, do you become an excellent presenter?

Nancy Duarte is CEO of Duarte, Inc. She teaches workshops on the art of presenting and is the author of two award-winning books: Slide:ology and Resonate. Wait a minute – better make that three!

Harvard Business Review has just published Duarte’s newest book, HBR Guide to Persuasive Presentations, and once again she has delivered a valuable tool for speakers everywhere – but especially pastors who stand up every week and deliver a presentation – a sermon – to their congregations.

Duarte’s Guide is broken into 7 sections as follows:

We live and work in a first-draft culture. Type a text or email – send. Write a blog entry – post. Throw some images together – speak.

According to Duarte, though, it’s in crafting and recrafting, in iteration and rehearsal that excellence emerges.

But, you say, I have so many other things to do and I can’t worry about becoming an excellent communicator. Guess what? Becoming an excellent communicator will help you get those things done.

Ready to start?

Next: Audience: Know your audience and build empathy

Want to read more by Nancy Duarte? Click here to read her “10 Steps in Preparing a Powerful Presentation” and also download a free summary of her book Resonate.

Integrating Front-Line Team Members Makes for Better Decisions

There is an overriding concern from many leaders in today’s organizations who are trying to lead in a time of tumultuous chaos: traditional organizational structures no longer seem sufficient. There’s a simple reason:

The world in which many of today’s leaders were raised and trained no longer exists.

Fast Company Editor Robert Safian’s cover article in the November issue of the magazine is entitled The Secrets of Generation Flux: How to Lead in a Time of Chaos. In an earlier post I took a look at one section; now it’s time for another section – one that hits close to home for me.

Where hierarchy clearly fails the modern organization is in fostering and encouraging the creative ideas needed to stay agile in today’s networked world. The challenge for the Generation Flux leader, then, is to encourage creativity and agility while retaining the advantages of hierarchy. One of the leaders who has done so most successfully is General Stanley McChrystal. An Army man, McChrystal ran Joint Special Operations Command in Iraq and Afghanistan for nearly five years, and later commanded all U.S. and international forces in Afghanistan, before he resigned in 2010 after his staff was quoted saying critical things about the Obama administration in a Rolling Stone article.

McChrystal experienced a reinvention challenge of his own when the threat of Al Qaeda emerged and the U.S. military had to rethink its assumptions. “We thought we knew the rules, that we knew what it took to be successful,” he says. “But the sport we had been playing wasn’t good enough for the sport we were required to be effective at.” McChrystal, 58, speaks with the stentorian assurance of an old-school leader. But what he has to say doesn’t fit that profile.

We grew up in the military with this [classic hierarchy]: one person at the top, with two to seven subordinates below that, and two to seven below that, and so on. That’s what organizational theory says works,” he explains. Against Al Qaeda, however, “we had to change our structure, to become a network. We were required to react quickly. Instead of decisions being made by people who were more senior–the assumption that senior meant wiser–we found that the wisest decisions were usually made by those closest to the problem.”

In other words, leaders need to be open to letting others make decisions for them. In a fast-changing world, the boots on the ground–be they soldiers or salespeople, engineers or intelligence officers–often need to react without going up the chain of command for approval. What’s more, they need to be empowered to act, to solve problems they encounter unexpectedly. This kind of openness requires not just free-flowing information but a new kind of collaborative trust.

For McChrystal, creating an organization where the best ideas win starts with instilling what he calls a “shared consciousness.” Leaders want the best ideas, but they want to ensure that everyone across the organization understands its goals and strategies. How else can you ensure that your people will act as you would like, even when you are not there? “If I’d proposed this idea to the people I grew up with [in the military],” says McChrystal, “they would have beaten me up and taken my lunch money.”

In Iraq and Afghanistan, local commanders relied on video surveillance from unmanned aerial vehicles (UAV), which gave them unparalleled views of target zones. But there were few UAVs to share among many commanders. Divvying them up was operationally critical but also emotionally important; in a fluid, diffuse war zone, commanders could easily feel slighted if they weren’t informed and empowered. “We forced our task force to hold frequent video conferences,” says McChrystal. “It was tempting to centralize control of these assets, but neither I nor my top leaders did. The commanders made the decisions about how to disperse them.” McChrystal invested in technology to spur communication and decentralize decision-making; his organizational structure made sure that it was used by the troops in more efficient ways. “My command team and I guided our values, strategy, and priorities,” he explains. “The leaders lower in the organization made tactical and operational decisions in line with those principles.”

What makes McChrystal’s comments above very personal to me is that one of my sons is in the Air Force UAV program. He’s a sensor operator, providing the video surveillance described above that helps commanders make crucial, time-sensitive decisions. Serving under the same command structure described in the Fast Company article, he has guidelines to follow. But more than ever before, those guidelines allow the critical input of the front-line troops.

As the son of a WWII vet, the father of an active-duty airman, and an avid reader of military history, the movement toward this type of decision-making is unprecedented. That may be, but it’s being duplicated in all types of organizations – even in ChurchWorld.

As McChrystal says, “The wisest decisions are made by those closest to the problem – regardless of their seniority.”

At organizations big and small, the smartest leaders recognize that a new kind of openness to ideas is required. This is where hierarchy fails us completely. How can a leader make sure that all the options and ideas from the trenches make their way to the top? If you rely on a traditional suggestion-box approach–“Please send me your ideas”–you’re doomed to limit your inputs, even in a digital, social age. Self-censorship is endemic wherever there is a whiff of hierarchy. People assume that their opinions aren’t really valued.

It seems as if today’s leadership is about ambiguity. It’s time for both/and, not either/or. Leaders need a balance between top-down command and control and bottom-up, front-line leadership.

It’s time for GenFlux leaders.

Who’s the GenFlux leader in your organization?

My favorite post from October, 2012