Long to-do lists are guilt trips. The longer the list of unfinished items, the worse you feel about it. And at a certain point, you just stop looking at it because it makes you feel bad. Then you stress out and the whole thing turns into a big mess. – Jason Fried, Rework
Lists and I have a love-hate relationship. I love to make them and I hate to get them done.
Before you write me off as a lazy sloth who never gets anything done, a little explanation. I live by my calendar – the one that resides on my laptop and magically updates itself on my mobile phone. All my work: regular daily duties, special projects (broken down by item), future projects, projects under development, projects that are just a few words – they are all on my calendar. That kind of list gets done.
It’s the other kind I’m talking about.
It’s possible to think of a calendar as a list, but I see lists in a different way. Lists are the different colored Post-It notes affixed to various surfaces of my workspace. They are the legal pads with a line – or a page – of notes about something I’m thinking about or working on. The very important lists are those that have made it to journal stage – a protracted, in-depth series of thoughts, actions, and ideas bound between two pieces of cardboard.
No matter what you call them, I suppose they are all lists of some sort.
With all these lists occupying space, it’s easy to fall into the trap described by Jason Fried above. His solution?
Whenever you can, divide problems into smaller and smaller pieces until you’re able to deal with them completely and quickly. Simply rearranging your tasks this way can have an amazing impact on your productivity and motivation.
Now we’re on to something! Instead of a list with 100 items on it, I can have 10 lists of 10 items each. The intent is that you can quickly move through the list and then toss it when it’s done.
Fried acknowledges that you still have the same amount of stuff left to do. But the smaller picture of a list with 10 items gives you satisfaction, motivation, and progress.
And that gives you a Done list.
Isn’t that your goal?
inspired by and adapted from Rework, by Jason Fried and David Heinemeier Hansson